Doing Business with Harvey

The City of Harvey (COH) is governed by a progressive administration dedicated to restoring pride in Harvey. The city seeks to do business with vendors across the state and country. The city purchases a variety of goods and services from suppliers that are both technically and financially responsible.

Below are the requirements to inform vendors of the procedures that must be followed to conduct business with the City of Harvey. It includes bidding requirements, bid opening and award process, how to become a vendor and vendor payments. These policies apply to internal operations and are applicable to all federal, state and local grant agreements. If the procurement requirements of any grant are more stringent than the existing city policy, the COH will adhere to the grant policy.

How The City Buys

For Projects Equal to or Greater than $10,000

The formal process — contracts with a value greater than $10,000 — are subject to free and open competitive sealed bidding, or competitive negotiation after public advertisement. This means that any financially responsible company may bid on a contract.

Bidders Database

The bidders database is made up classes of goods and services. This is the database consisting of firms that are directly solicited by the City for goods and services. To be placed in the bidders database, it is necessary to complete the Doing Business with the City of Harvey paperwork. Your information will be added to the database and when a solicitation is distributed, firms in the database will be notified.

Bidding Process

Request for Proposals (RFP) are mailed to selected firms. Bid packets will contain all the specifications, general instructions and any terms and conditions that apply to that commodity or service. Be careful to comply with all instructions and terms to avoid rejection of the bid.

Any questions or concerns regarding the bid should be addressed to the name and phone number that appear on the RFP prior to any bid opening. Complete the RFP according to the instructions, and deliver it to the City Clerk’s Office or location listed on the RFP prior to closing date and time. Late bids will not be considered. In addition, bidders may be required to post a 5% bid bond and/or a 100% performance bond if selected as the successful bidder.

Sealed Bid Opening and Award

Sealed bids received prior to the closing date and hour are secured by the City Clerk until they are to be opened. Upon opening, bids are publicly read. All bidders are welcome to attend the bid opening. The opening date and time corresponds to the closing date and time advertised on the RFP.

Note: Award results are not made public at that time the bid is opened. The bids are tabulated and analyzed to determine the lowest responsible bidder before the award can be made. Once the award is made, the purchase order or notice of award is prepared and sent to the successful bidder. Bid result information is available by enclosing a stamped, self-addressed envelope with the bid.

For projects less than $10,000

The informal process — purchase orders for goods and services valued at less than $10,000 — are solicited by mail or faxed bid quotations without public advertisement. Emergency contracts that are awarded to meet departmental or City emergency needs, and do not exceed $20,000, are solicited by telephone without public advertisement.

Becoming A Supplier

All suppliers interested in conducting business with the City of Harvey should be prepared to have the following information on file:

  • An outline of your core capabilities or services that will benefit the City of Harvey.
  • A government issued tax identification number or social security number.
  • An insurance and/or bond certificate
  • Any professional certifications for your business. Note: Self-certifications are not permitted.

Invoice Payment

Invoice payment occurs upon completion of the service or delivery of the goods, 30 days after the date of the invoice and after approval for payment via City of Harvey City Council meeting. The invoice should have the following information:

  • Make payable to
  • Date
  • Invoice number
  • Purchase order number
  • Services rendered or quantity goods delivered
  • Total amount due

Please note that if any of the above information is incomplete or missing, payment will be delayed. Checks for invoice payment are mailed on the Friday following the City Council meeting.

For questions regarding the above guidelines, please contact the accounts payable department at 708-210-5337.

Thank you for your interest in Doing Business with Harvey!”

CURRENT ANNOUNCEMENTS:

Inviting Bids for Residential Buildings Demolition Project

PREVIOUS ANNOUNCEMENTS:

Inviting Bids for Buildings Demolition Project

Inviting Bids for Fire Hydrant Replacement Project
Inviting Bids for Critical Water Infrastructure Replacement
Inviting Bids for 154th Street Vaulted Sidewalk Repair

Inviting Bids for 15328 Wood St Environmental Assessment
Inviting Bids for Fire Hydrant Replacement Project
Inviting Bids for 154th Street Vaulted Sidewalk Repair – Starting Monday March 6, 2023
Inviting Bids for Building Environmental Assessments
Inviting Bids for Fairfield Ave and Washtenaw Ave Improvement ProjectAddendum 1
Inviting Bids for Fire Hydrant Replacement Project
Inviting Bids for Fairfield Ave and Washtenaw Ave Improvement Project
Inviting Bids for Critical Sinkhole Repairs
Inviting Bids for Streetlights Assessment (2nd) | Streetlight Locations Map | Streetlight Addresses
Inviting Bids for Streetlights Assessment | Streetlight Locations Map | Streetlight Addresses
Inviting Bids for 2022 154th Street Sidewalk Improvements
154th Street Sidewalk Improvements Bid Opening – Zoom Meeting Details
Inviting Bids for 2022 154th Street Sidewalk Improvements – Addendum 1
Inviting Bids for 2022 154th Street Sidewalk Improvements
2021 Residential Demolition Project – Bid Tabulation
Inviting Bids for 2021 Residential Demolition Project – Bid Package
Inviting Bids for 2021 Residential Demolition Project – Bid Package
Inviting Bids for 2021 Police Station Security Fence Project – Bid Package
Inviting Bids for 2021 Water Meter Replacement Program – Bid Package
Inviting Bids for 2021 Residential Demolition Project – Environmental Assessment
Inviting Bids for 2021 Residential Demolition Project – Addendum 1 (Environmental Assessment)
Inviting Bids for 2021 Residential Demolition Project – Response to Bidder Questions (Environmental Assessment)
2021 Residential Demolition Project (Environmental Assessment) – Notice of Award

Gateway and Streetscape Improvement Project – RFQ
Harvey Traffic Calming Project – Bid Documents
Harvey Traffic Calming Project – Response to Bidder Questions
Invitation for Bids 
Inviting Bids for Asbestos Testing
Inviting Bids for Demolition and Removal – CDBG Project 10-019
Inviting Bids for Demolition – Illinois and Federal Provisions – 2013
RFQ – Weatherization Contractor Project #13-143008 
RFP – Asbestos Testing Services – CDBG #1305-007
Inviting Bids for Abatement/Demolition – Residential Properties – CDBG #10-019 

Notice to Bidders 
Inviting Bids for Rose Apartments Abatement/Demolition – CDBG #1305-007
Inviting Bids for Abatement/Demolition of two commercial units – CDBG #1305-007 Click here for CDBG Asbestos Reports 

 

It is common for communities throughout Illinois to require homeowners to obtain a real estate transfer stamp before they can complete the sale of their property. When a transfer stamp is required by the city, as it is in the City of Harvey, title companies will not complete the process until a transfer stamp is provided the day of the sale.

How does a homeowner obtain a transfer stamp when selling their property?
Like many other communities, the City of Harvey has specific requirements in order for homeowners to obtain a transfer stamp for the sale of their property.

  • Property owner must schedule and pay for a point-of-sale inspection report.
  • Property owner must pay any outstanding bills, such as water and sewer, as well as housing ordinance fines, police citations, etc., before the transfer stamp will be issued.
  • Provide all required documents, as outlined in the Transfer Stamp Requirements form below.
  • Provide payment for the transfer stamp (costs $5.00 per $1,000.00 of the taxable consideration. This cost is split between the Buyer ($2.50 per $1,000.00) and Seller ($2.50 per $1,000.00).  The Buyer is also responsible for paying a $60.00 administrative fee.
  • The Transfer Stamp can also be purchased in full ($5.00 per $1,000.00) by the Buyer or Seller.

The homeowner can ensure their property sale will close, as scheduled, if the request for a transfer stamp is done in advance.

  • Contact Harvey City Hall at 708-210-5300 to begin the process. Be sure to provide enough time to prepare documents for the purchase of the transfer stamp.  
  • The paperwork must be filled out corrected and submitted to the Department of Building and Inspectional Services.
  • The Department will schedule a final water meter reading.
  • The entire process will be completed within a week.

For questions regarding how to obtain a transfer stamp, contact the City of Harvey’s Building and Inspectional Services Department – 708-210-5300 or 708-210-5323.

REQUIREMENTS

The City of Harvey requires homeowners to obtain a real estate transfer stamp before they can complete the sale of their property. Title companies will not complete the process until a transfer stamp is provided on the day of the sale. There are specific requirements for obtaining a transfer stamp for the sale of their property.

Judicial Deed Transfer Stamp Requirements

Transfer Stamp Requirements package

Transfer Stamp Requirements package (Exempt)

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